General Exhibitor/Sponsor Information
1. What are the dates and location of the Aesthetic Next Conference?
September 10th-13th, 2026 at the Sheraton Dallas Hotel in Dallas, TX.
2. What is the deadline to secure a sponsorship or booth space?
The deadline for sponsorships is August 1st, 2026, and the deadline for exhibitors is August 22nd, 2026.
3. Can I make any changes to my sponsor or exhibitor package?
Yes, however our team must be notified prior to the final deadlines.
4. I can’t exhibit this year. Can I get information on exhibiting next year?
If you are interested in sponsoring or exhibiting at Aesthetic Next 9.0, please fill out this form.
Booth Details & Logistics
1. Are there any hotel recommendations for sponsors & exhibitors?
The Sheraton Dallas Hotel and Aesthetic Next have partnered to offer a dedicated room block for sponsors and exhibitors.
Once the room block is sold out, reservations must be made directly through the Sheraton Dallas Hotel or at a nearby hotel.
2. What are the move-in and move-out schedules?
Move in will be on Wednesday, September 9th, 2026 from 9AM to 7PM. Move out will be on Saturday, September 12th, 2026 from 4PM to 7PM.
3. Can exhibitors bring their own equipment or displays?
Yes, but please note that if you are bringing a device, you must ensure electrical service is ordered for your booth.
4. Are there restrictions on booth setup, décor, or displays?
There is a strict height limit of 8 feet that cannot be exceeded. If you plan to have any hanging signage above your booth, please notify our team in advance so we can coordinate with the hotel.
5. What comes included with the booth (tables, chairs, signage, power, Wi-Fi, carpeting)?
Unless otherwise noted, all standard booths include a 6 ft table, two chairs, a wastebasket, and a booth name sign. If you do not need any of these items, please let our team know so we can notify our contractor. Public Wi-Fi will be available for use.
6. Is there an additional cost for electricity, internet upgrades, or AV equipment?
Yes, electricity will be an additional cost for all booths. AV equipment and internet upgrades are an additional cost, but that will be at your discretion. It will be purchased directly through Encor the onsite partner for Electricity.
7. Is there a third-party decorator or logistics provider?
Yes, we have partnered with Freeman. You can rent any additional decor via their Exhibitor Portal.
8. What are the shipping and freight handling instructions?
This will be handled directly with Freeman or you may use the FedEx onsite at the Sheraton.
Staff & Badges
1. How many exhibitor badges are included with my booth?
The number of badges will be based on the level of sponsorship or the size of your booth.
2. Can additional badges be purchased?
Yes, you can purchase them prior to the conference or onsite.
3. Do exhibitor badges grant access to sessions or only to the exhibit hall?
Exhibitor badges give you access to the Thursday night networking event, the Saturday night wrap party, and all sessions. That said, your booth must be manned at all times. The only activity not included with your badge is the Friday night Nexties event—tickets must be purchased separately.
Speaking, Demos & Training
1. Are there any penalties for missing deadlines or requirements?
Yes, we do have penalties for missing deadlines or requirements. To find these, please refer to the Terms & Conditions.
2. Can I change my presentation last minute?
Changing your presentation at the last minute is not recommended. Ensuring your presentation is completed, and turned in on time will avoid any penalties or fees that will be incurred.
3. Can I make changes to the stage or room setup before my session?
We have our session room set up in specific ways to accommodate sessions. If you require additional items or a different set up we must know at least 30 days in advance to ensure if any special requirements are met.
4. How early do speakers need to arrive before their session?
Please ensure that your speaker arrives 5-10 minutes prior to the session so there is time to get them ready with our AV team in the session room.
5. We have a live demonstration. What supplies are included with the session?
We provide a demo chair, a mayo stand, and basic medical supplies. If you need anything outside of that or you are planning on bringing your own product please let our team know in advance so we can make sure we can accommodate.
6. We cannot provide a model for the live demonstration and we will require a product. How can we request a model and product?
You can do so by notifying your Account Coordinator who will be able to provide you with the necessary form to complete.
Marketing & Visibility
1. What marketing exposure is included with sponsorship packages?
All sponsorships include an Instagram Promo Post, Logo on the Official AN Website, & Logo on the Onsite Signage.
2. Can sponsors provide materials for attendee bags or digital swag?
Yes! As a green conference, we aim to minimize paper flyers. An additional fee will apply for any paper materials. We encourage sponsors to provide branded items or products, which ensures maximum visibility for your brand in the attendee bags.
3. Will our company be featured in the event app or website?
Yes, your company will be featured on the Aesthetic Next website under the “Our Sponsors” tab. To be featured in the event mobile app a fee must be paid unless you have it included in your sponsorship.
4. Can we promote special offers or host a giveaway at our booth?
Yes, this is something we encourage to increase attendee engagement.
Hospitality, Events & Networking
1. Are sponsors allowed to host private events or dinners?
Private events are permitted as long as it’s not conflicting with an evening event. For an endorsed private event you can reach out to the Aesthetic Next Team for more information.
2. Is there an official networking event included for sponsors?
We have our official networking event on Thursday night during the conference. It is an event dedicated for all sponsors, exhibitors, and attendees to interact.
3. Are meals provided for exhibitors during setup or show hours?
We provide beverages such as coffee, tea, and water throughout the conference. Additionally, lunch will be provided daily.
Post-Event
1. Will recordings of sponsored sessions be provided?
All of our main tracks (Clinical I, Clinical II, Business, and Skincare) are recorded, as well as some live demonstrations. If you would like the recordings there is an additional fee. Timeline of footage being ready to disperse is at the discretion of Aesthetic Next Productions, and their workload post conference. If you have any additional questions regarding recordings please reach out to the Aesthetic Next Team.
2. Is there an opportunity to secure sponsorship for next year?
Yes, during the conference you will be able to connect with your designated Sales Executive to review options for the following year.
3. How do we give feedback to improve future events?
A feedback form will be available to fill out the last day of the conference via QR code, and a reminder will be sent out to complete it post-conference.